Minutes of Ordinary Meeting of Parish Plan Steering Group 

20th September 2007 - 20:00

Present:  Mr. Richard Batterham, Cllr. Ron Bayton, Ms Catharine Carter, Mr. Glyn Jones (Chair), Cllr. Trisha Patterson, Cllr. Michael Roberts

It was proposed by Cllr Bayton, and Seconded by Cllr Roberts that in the absence of Mr. Hawkins, Mr. Glyn Jones would chair the meeting.

1. Grant Application
Mr Batterham began by giving an outline of the application form. He stated that detail would be required, and that Bron Kerrigan would advise the group on the details of the application.

Cllr. Patterson suggested that it would be advisable to view a copy of a successful application, and suggested that David Norbury may have the details for somebody who would be able to provide one.

The group agreed to go through the application form, so that a draft could be formed. There were several issues arising from this discussion:-

Cllr. Patterson asked for the groups views on how it was best to involve local government organisations. She agreed to contact Angela Loftus to enquire about a contact for local schools.

Ms Carter agreed that she would find the demographic statistics that are required for the application. It was also suggested that the action plan could be amended to include further public meetings.

Mr. Batterham asked whether questionnaires would be given to local businesses. Cllr Bayton suggested that sample questionnaires should be sent to businesses, to ensure that views from a business perspective were taken into account.  Ms Carter suggested that a seperate questionnaire could be constructed for businesses, perhaps as an additional section of the questionnaire. The Acting Chairman said he did not believe the 'comment' structure of the questionnaire was suited to businesses.

The group agreed that an additional open question could be added for local businesses. It was agreed that a statement regarding the business section would be added to the front page of the questionnaire. Ms Carter agreed to amend the action plan accordingly.

Cllr. Patterson asked if a test-run of the questionnaire would be necessary. The chairman stated that it could be neccessary to calculate views on the format of the questionnaire. Cllr. Patterson said she would try to find a test group, and asked whether it would be advisable to find a test group that is outside the village. Cllr. Roberts stated this would be beneficial as it would reduce the chance of having views that are prejudiced towards issues, rather than the questions themselves.

The Acting Chairman suggested that local service providers could be contacted to give them the opportunity to put forward their framework.

Ms Carter agreed to obtain quotes from two printers, whilst Mr Batterham agreed to obtain a further quote from pronto print.

It was agreed that the breakdown of the financing would be as follows:-
£3000 - Grant (75%)
£800  - Match funding (20%)
£200  - Other funding (5%)

2. Questionnaire
Cllr. Bayton pointed out two typing errors, and questioned whether it was correct that contact details for three councilors were included. Mr Batterham and the Acting Chairman agreed to put their names forward.

The meeting closed at 22:20

Minutes of the Parish Plan meeting

on 21 February 2008 @ 8pm Finished 9.30pm

 

Present:       Ron Bayton, Trish Paterson (Minutes), Mark Hart, Gail Young, Mark Paterson

 

TP stated she had received apologise from Cathy Carter and Mike Roberts. She welcomed the new group members.

Cathy had also stated work commitments meant she didn’t have the time available for the Group, which is unfortunate. TP thanked her for the time she had given to date.

 

TP gave details of what a Parish Plan is about for the benefit of the new members. She had a meeting with Bron Kerrigan from the Community Council on 7^th Feb, to discuss the Grant Application and what was now required. It was agreed, that as the application needs to be reviewed by Bron, and a report written, she needed it a week before the application would be considered. The next consideration date was 7^th April, and we needed to go for this one. Therefore, the final finishing points were to be done, so it could go to Bron on the 27^th March 2008 at the latest.

 

By this time, we needed to deal with all the questions still outstanding on the form– TP agreed to do, as she knew what Bron wanted. 

 

The questionnaire needed finalising – everyone to review ready for final editing at the next meeting – TP to send out to new members with Bron’s recommendations.

 

 Parish plan details with ex-members to be collected to pass on to new members – Ron to ask Peter/Richard. TP to ask Cathy as she should have details she needed on population etc.

 

Quotes for printers – Mark Hart to check price of the Parish Magazine printers.

People to be asked to complete a dummy questionnaire, to see how easy it was to complete.

 

Gail agreed to seek further prizes.

Future actions

It was felt that we should build up publicity, prior to the launch of the questionnaire, flyers/notices could be included in church service, school bags, shop windows, notice boards, Marigold and Parish magazines, etc.

 

The next meeting was agreed as Tuesday 11 March 2008 at 8pm